Tough love from Lifehacker Gina Trapani

February 25, 2009 at 8:54 pm | In just_so | Comments Off on Tough love from Lifehacker Gina Trapani

I should get the following advice embedded as a microchip in my brain…

Choose three important tasks to complete each day. Write them down on a slip of paper and keep it visible on your desk. When you have a moment, instead of checking your email, look at the slip, and work on an item. Keep the list to just three, and see how many you can complete.

Turn off your email client. Shut down Outlook, turn off new email notifications on your BlackBerry, do whatever you have to do to muffle the interruption of email. When you decide to work on one of your important tasks, give yourself an hour at least of uninterrupted time to complete it. If the web is too much of a temptation, disconnect your computer from the Internet for that hour.

Set up a weekly 20-minute meeting with yourself. Put it on your calendar, and don’t book over it — treat it with the same respect you’d treat a meeting with your boss. If you don’t have an office door or you work in an open area that’s constantly busy, book a conference room for your meeting. Go there to be alone. Bring your project list, to-do list, and calendar, and spend the time reviewing what you finished that past week, and what you want to get done the following week. This is a great time to choose your daily three important tasks. Productivity author David Allen refers to this as the “weekly review,” and it’s one of the most effective ways to be mindful about how you’re spending your time.

Source: How to Mitigate the Urgent to Focus on the Important, by Gina Trapani.

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